Wawne Village Hall Association

Terms and Conditions for Hall Hire

Wawne Village Hall Hire Info Pack (Security & Access)

 Security & Emergency Information

Please familiarise yourself and your guests with the following before your event:

Emergency Contacts  

Police / Fire / Ambulance   999
Police Assistance    101

Building Access Issues   Dave Hodgson – 0xxxxxxxxxxx

• Emergency exits and evacuation assembly point

• First aid kit location

• AED (Defibrillator) location

Arrival & Building Access

Entry Point: Main Door to right of building

Disarming the Alarm:

• Swipe access card once between the red and green buttons at the front security reader.

• Red light turns green – doors open automatically.

• If the doors close before entry, swipe again.

Key Collection:

• Lockbox is located to the right (east side) of the building.

• PIN Code: Use the pin code you were given at the hiring handover

Door Operation:

• Use the key to set door mode: Auto, Open, or Lock

• If you are the only user of the facility, keep doors locked once your guests have

arrived

• Make your way to your hired room and swipe the card on the security reader by

the door to open. 

• If required, use the doorstops provided to hold door open.

Wawne Village Hall

Venue Hire Info Pack (Security & Access)

Important information to Share with Guests

• Location of toilets

• Evacuation plan and assembly point

Cleaning

At the completion of your booking you must ensure that:

• The space you hired is clean and tidy and that any spillages are mopped up with hot water and detergent.

o Cleaning supplies are in the hallway cupboard

o If you have a cordless vacuum cleaner it might be useful to bring it.

• Any equipment you have used such as tables and chairs are stored in the same location and in the same condition they were when you arrived.

Failure to do any of the above will result in an additional charge of £100. 

Any physical damage to the building and equipment will result in a further charge of £1,000.

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Exiting The Building

• Confirm all guests have left (including toilets)

• If others are still in the building (e.g. in another room): Do NOT arm the building

• Secure all external doors

• Green lights will appear above external doors in the main hall (west) and activity room indicating they are secured 

• Ensure doors are set to lock

• Exit using Press to Exit buttons by front doors

Arm the building:

• Swipe access card twice

• Ensure doors fully close

• Remain at doors until red light appears on the top left of the security access

panel (intruder alarm zone) 

• Return the access card in the Dropbox located next to the security access panel.

We hope you enjoyed your time at Wawne Village Hall

Attach building drawing showing access/emergency exits/defibrillation/fire extinguishers etc.